Express Soccer Academy believes ensuring the safekeeping of its students is paramount. The
development of comprehensive safeguarding guidelines to aid in this have been developed for
the safety of students, caregivers and staff.
Therefore, Express Soccer Academy will:
1. Ensure the coach/student ratio of 1 fully qualified coach assigned to every 15
students. The coach is also accompanied by 1 Assistant Coach during all soccer
2. Follow all relevant recruitment processes as outlined in the Kenya Employment Act
3. Ensure the Kenya Police Certificate of Good Conduct is provided by all employees
whom are in contact with any child or young person.
4. Ensure all children and young people will be accompanied to change rooms and
bathrooms by an adult. Supervision of students under the age of 8 to the toilets,
however this supervision does require staff to wait outside. Express Soccer Academy
acknowledges children and young people in younger age groups may need help with
their toileting. If this is the case, parents and guardians are expected to provide
someone at the soccer activities to assist with this. It is expected that on Saturday
fixtures children will arrive dressed and ready for soccer activities.
5. Express Soccer practice the ‘No Closed Door’ which means no employee is to be
within a room alone with any child behind a closed door.
6. Ensure the Personal Files of every student are stored within a secure place and the
privacy and confidentiality of every student is upheld. Only the Safeguarding
Coordinators, the CEO and Head Coach of Express Soccer Academy Mr. Maurice
Mbowo, the Program Administrator, and the Child
Protection Coordinator will have access to these files.
7. Ensure that there is a First Aid Kit is available at every soccer activity. Also ensure a
fully qualified onsite nurse and First Aid Point is available at all Saturday fixtures and
Tournaments. Ensure an Ambulance Officer with an ambulance from Nairobi Hospital
is always in attendance.
8. Ensure permission is sought from parents and guardians in the use of photographs and
personal information on the internet, this includes social media, websites, promotional
and marketing material.
9. Ensure a Record of Incidents is kept regarding any injuries. It will be the nurse on
duty’s responsibility to fill in an incident report. The nurse is then responsible for any
follow up regarding an injury and recording the outcomes of any follow up action.
10. Develop and adhere to an action plan which outlines how Express Soccer will inform
its stakeholders on the Safeguarding and Child Protection Policy within existing
communication protocols (e.g. website, social media information)
If a child, adult or staff member communicates a concern or makes a disclosure or a
complaint about an incidence it is imperative the Child Protection Coordinator be notified
All concerns, disclosures and complaints need to be noted and recorded immediately.
In the meantime, the following guidelines can assist you manage the situation until the
Child Protection Coordinator can take responsibility for the situation:
• Talk in a private and non-distracting environment
• Stay calm
• Reassure the person who has made the disclosure
• Allow the child or adult to speak without interruption. Obtain as many details as
• Take notes if at all possible
• Record everything on the incident reporting form